10 steps to organize a Christmas party in proper way.
1.Set the date
To ensure a good turn out I recommend sending a ‘save the date’ email to everybody as soon as you’ve decided. At this stage it doesn’t matter if you don’t know any details about the party, it’s more important to get as many people to the event as you can.
2. Find out the budget
The size of your budget will ultimately have a huge impact on the type of Christmas party you organise, determining everything from the food and booze to the entertainment and choice of venue.
Find out how much money you have to spend. You need to know this as early in the process as possible so you don’t start planning something completely unrealistic.Allocate the budget by what is most important to your group. This will depend on the type of company you work for and the expectations of the people you work with.
Leave some money aside as a back up. Unexpected costs can always crop up with any size of event, so don’t splurge your entire budget straight away.
3. Establish the type of Christmas party you’re organising
There is almost endless variety when it comes to the type of Christmas party that you can plan. It will be depend on many factors, including the location, budget, numbers attending and how much you want to be directly involved in planning and managing the event.
You’ll need to decide whether you are planning a daytime event, evening event or both.
Do you have the budget to accommodate husbands, wives and partners? These are the people who support your people so it’s good to thank them if you can afford it – but don’t compromise the quality of the party over it.
4. Source the venue
The earlier you book the venue, the better – unsurprisingly, good venues go quickly. As we said earlier, no matter how prepared you think you are, there is always someone out there even more organised.
Identify suitable venues that have availability, are within budget and easily accessible for guests – the internet is your best tool for this. Request a quote from each based on your requirements.
Make the most of the events team at the venue, they’ll know the space really well and will have seen plenty of events there so don’t be afraid to fire all your questions at them.
5.Making it look pretty: theming
The theme is the heartbeat of your event and should be integrated throughout every aspect of the day or
6. Fill bellies: the food
Food is a key part of any party and can easily be incorporated into the theme you choose. Don’t feel like you have to stick with turkey, especially if you’re planning to eat at a venue with a specialist restaurant. A traditional Christmas dinner done badly in a dim sum restaurant is worse than having no turkey at all.
7. Getting everyone in the party spirit: ordering the drinks
Choose arrival drinks. Festive favourites include Winter Pimm’s, mulled wine, sparkling wine and Christmas cocktails, or you could even come up with a drink related to the theme of your night.
8. Making the right noises: choosing the music
Dancing at the Christmas party is usually a must and it’s the perfect opportunity for everyone to really let their hair down. But it does of course depend on the type of group you are catering for and how you want the night to pan out. But if music is key to your party then make sure it is done properly.
Hire a DJ, musician or live band or put together a Christmas playlist to make sure you have music playing.
9. Book entertainment
The entertainment on the night can be one of the most talked about aspects of the whole event and is something that can really help bring people together and help iron out those potentially awkward moments of stilted work chat between colleagues.
10. Organize ‘thank-you’ speech
If you want the Christmas party to act as a thank-you to the staff then a nice way to thank everybody is by actually saying it.